Catalogs
List catalogs, rename a catalog, and select the linked list for each entity type in the catalog.
The Catalogs screen is where you manage which product and entity lists your sales surfaces use: "A catalog determines which product and entity lists a sales surface uses." From here, you can view defined catalogs, rename a catalog, and select which list is linked to the catalog for each entity type. It is intended for teams managing catalog structure and which channel products are presented on.
Accessing the screen
Follow the menu path PIM & Catalog › Catalog › Catalogs. If you do not see it in the menu, your account does not have permission for this screen.
You enter a catalog's detail page by clicking the catalog name in the list or the Edit (pencil) icon in the row.
Screen sections
- Title Catalogs and description.
- Information note: a new catalog cannot be opened from this screen (see Common situations).
- List card: search box at the top, record counter, and By name sorting button; below is the catalog table. The search and sorting area only appears when there is at least one catalog.
Filtering and searching
| Field | Purpose | Tip |
|---|---|---|
| Search by name or id | Filters by text in the catalog name or catalog identity. | Applies instantly as you type. Name search is case-insensitive; identity requires exact match. |
| By name | Sorts the list by name A→Z or Z→A. | Default is A→Z. Direction toggles with each press. |
When no search is active, the counter shows "Records: N"; when searching, it shows "Matching: x / y". The search text and sort direction are kept in the address bar; sharing the link opens the same view. If you return from the detail page using the browser back button, your search is preserved; the Catalogs button in detail opens the list without search.
List
| Column | Meaning |
|---|---|
| Catalog name | The catalog's name. Clicking opens the detail page. |
| Identity | The catalog's system identity. |
| Actions | Edit (pencil) icon; opens the detail page. |
Only catalogs linked to a single company appear in the list.
Detail / edit page
The detail page header shows the catalog name, with the description "Catalog name and linked entity lists per type." below. The Catalogs button at top left returns to the list.
Catalog name
| Field | Required | Description / rule |
|---|---|---|
| Catalog name | Yes | Maximum 200 characters. If left empty, a "Name cannot be empty." warning appears and Save is disabled. Leading and trailing spaces are not saved. |
Entity lists
"One list is selected per entity type; if cleared, the link is removed." A dropdown appears for each entity type in the setup; the field name is the entity type name. Lists you created on the product lists screen appear in the dropdown for the product list type.
- Only lists belonging to that type appear in the dropdown.
- The — No list linked — option indicates no list is linked to the catalog for that type. Changing a linked list to this option removes the link upon saving.
- If no lists are defined for that type, "No lists defined for this type." appears below the field.
- A note "Changed, will apply when saved." appears below fields you modify.
- If no entity types exist in the setup, "No records found" and "No entity types found." are shown.
Saving the catalog
- Change the Catalog name field and/or selections in the Entity lists section. A yellow Unsaved badge appears next to the header.
- Press Save. The button is only active if there is a change and the name is filled.
- In the Save catalog? window, review the message "Catalog name and list links will be updated. Changed list links: N."
- Press Save to confirm or Cancel to abort.
If successful, a "Catalog saved." notification appears and the Unsaved badge disappears. On error, the confirmation window closes, a red "Something went wrong" notification appears; your changes remain on screen for correction and retry.
Unsaved changes warning: If you try to leave the page without saving, the Changes not saved window appears: "If you leave the page, your changes will be lost." You can leave with Discard changes and leave or stay with Cancel. The browser's own warning appears when closing the tab or refreshing.
If you lack permission to modify the catalog, the Save button is hidden and the name field and dropdowns are read-only.
Common situations
- I cannot open a new catalog. There is no button to open a new catalog on this screen: "New catalogs cannot be opened from this screen: catalogs only appear in PIM when linked to a company, and there is no operation to establish this link. Contact the platform team if a new catalog is needed."
- The list is empty, showing "No records found." "No catalogs defined yet." Only catalogs linked to a single company appear in the list.
- A catalog does not appear in the list. Ensure the catalog is linked to a company. Also check the search box is empty; if no catalogs match the search, "No matching records" is shown.
- The list I am looking for is not in the dropdown. Only lists belonging to that entity type appear. If no product lists exist yet, create them first on the Product lists screen.
- Save button is disabled. You have either made no changes or the Catalog name is empty.
- "PIM service not configured." message appears. Your setup lacks a product service connection; contact your system administrator.
- List or detail is not loading. Press the Retry button in the error box. If the problem persists, contact your system administrator with the Technical detail text.