My products

Listing your catalog products by approval status, updating stock and price from the list, uploading stock via Excel, deleting and downloading products.

The My products screen is where all products you have added to your catalog as a vendor are listed. Products awaiting the operator's approval also appear in this list. You can search your products on the screen, update stock and price directly from the list, bulk upload stocks via Excel file, delete products, download the list as Excel, and go to the new product creation page. Each row in the list is a variant, i.e. a specific color and size combination.

Accessing the screen

Select Vendor Panel › Items › My products from the left menu.

If you press the Products awaiting approval line on the To do card on the Vendor Panel Overview page, the screen opens with the Awaiting approval tab.

If you do not see it in the menu, your account does not have permission for this screen. If you have permission to view products but not to edit, you can review the list and use the Download Excel button. In this case, the New product, Update stock from Excel, and Bulk operations buttons, row selection checkboxes, editing in stock and price cells, and edit and delete options in the row menu are not visible.

Screen sections

• Header: Displays My products, with the description Your catalog products; including those awaiting approval. You can update stock and price from the list. on the bottom. The New product button is on the right.
• Approval tabs: All, Awaiting approval, and Approved. Each tab shows the number of products according to the current filters.
• Filter card: Search fields with Clear, Detailed filters, and Filter buttons.
• List toolbar: Per page selection, text Filter result: N products, Download Excel, Update stock from Excel, Bulk operations, sorting selection and Sort direction button, refresh icon, and Columns menu.
• List: Products; each row ends with a three-dot (Row actions) menu. Pagination at the bottom.

Approval tabs

Tabs apply immediately when clicked; pressing the Filter button is not required. Changing the tab resets the list to the first page.

The numbers next to the tabs also consider filters applied in the filter card. For example, if filtered by a brand, numbers show only products of that brand. If no count is available, no number appears next to the tab.

Filtering and searching

Entries in filter fields are applied when you press the Filter button (or press Enter while in a field). If there are unapplied changes, the Filter button is highlighted. Clear empties all search fields and reloads the list; it does not affect the selected approval tab or sorting. Page size and page changes apply immediately.

If Brand, Color, and Size fields are defined as selection lists in the catalog and values are available, they appear as dropdowns (showing All when empty). Otherwise, they are plain text fields.

Selections in the Detailed filters menu (Pick the filters you want to use) are remembered in this browser; the same fields open when you return. The number next to the button shows how many extra fields are open. Unchecking a field clears its value; press Filter to apply changes.

Filters are stored in the page URL. Sharing a filtered list link opens it with the same filters; filled fields appear regardless of Detailed filters selection.

Sorting

The toolbar sorting selection offers three options: Created date (default), Modified on, and OK date. The adjacent Sort direction button toggles direction. Default direction is descending, so the newest products appear first. Sorting selection and direction apply when pressing Filter. Sorting is not done by clicking column headers.

List

Empty cells show —. In Stock, Sale price, and List price columns, — means unknown value; hovering shows Unknown. This does not mean the value is zero.

Hidden columns can be shown from the Columns menu; your choice is remembered in this browser. Per page offers 15, 50, and 100 options; default is 15.

Clicking a row opens the product edit page, showing all colors and sizes of the clicked variant's model together. See Creating and editing products for details.

Actions

Row menu

The three-dot button at the end of the row (Row actions) opens these options:

• Open detail: Opens the product edit page.
• Update stock: Opens the stock edit box.
• Update prices: Opens the price edit box.
• Delete: Opens the product deletion box.

If you lack edit permission, only Open detail appears.

Updating stock from the list

1. Click the Stock cell in the row (a pencil icon appears on hover) or select Update stock from the row menu. Clicking the cell opens only the edit box, not the edit page.
2. The Update stock box opens, showing product name and SKU under the title.
3. Enter the new quantity in the Stock field. Value must be 0 or a positive integer; invalid values highlight the field in red.
4. Press Save or Enter. If the value is unchanged or invalid, the button is disabled. Cancel closes the box without saving.

After saving, a notification Update sent for N products appears and the list refreshes. As noted in the box and notification, changes are processed in a queue and appear in the list within seconds. If not visible immediately, press the refresh icon.

If the product is awaiting approval, a note This product is awaiting approval: stock goes live once it is approved. appears below the stock field. Stock is saved but does not go live until approval.

If saving fails, an error message appears in red inside the box, which remains open.

Updating price from the list

1. Click the Sale price or List price cell in the row or select Update prices from the row menu.
2. The Update prices box shows two side-by-side fields: Sale price and List price (with Shown struck through description below). The cursor is placed in the clicked field; if opened from the row menu, cursor is in Sale price.
3. Enter the new price. Use comma or dot for decimals. Price cannot be negative.
4. If the product has an option code, a checkbox Apply to all variants of this option appears. Checking it applies the new price to all sizes of the same option (color). As noted below the checkbox (Only the changed price is applied; the other price remains as in each variant.), the untouched price remains variant-specific.
5. Press Save.

Save is enabled only if you change at least one price; clearing a price field is not considered a change.

If the sale price is higher than the list price, a warning Sale price is higher than list price; marketplaces may reject this product. appears. This is not a blocking error; you can still save.

The notification after saving shows how many products were updated. If applied to all variants of an option, this number is more than one. Stock updates do not have an apply-to-all option; stock is entered separately for each variant.

Updating stock via Excel

Used to update stock for many products at once.

1. Press Update stock from Excel in the toolbar.
2. In the opened box, download a sample file with Download template. The file has two columns: Sku (stock code) and Qty (quantity). As explained in the box (Upload an Excel file with Sku and Qty columns. Stocks are processed as if entered from the product screen.), do not change column names.
3. Fill the file and drop it into the Choose a file or drop it here area. Only .xlsx and .xls files are accepted; max 10 MB. Invalid files show Only .xlsx and .xls files are accepted. or The file exceeds the 10 MB limit.
4. Press Upload. While processing, the button shows Uploading…, and the box shows Processing the file, please wait…; the box cannot be closed during this.
5. When done, a summary Process completed — total N, successful N, failed N appears and the underlying list refreshes.

If there are errors, a table with Sku and Bug columns appears in the box. The first 10 errors are shown; press Show N more rows to see more. The Download error list button next to the summary downloads errors as an Excel file with Sku and Bug columns; you can correct and re-upload.

As noted at the top of the box (Stock of products awaiting approval is transferred to sales when the product is approved.), stock of awaiting approval products goes live upon approval.

You can also access this box from the Bulk product operations screen.

Deleting products

For a single product, select Delete from the row menu. For multiple products, check the boxes at the start of rows; the list top shows N records selected, Clear selection, and Delete selected buttons. Selection applies only to the current page; changing page, tab, or filters resets selection.

1. The Delete N products? box lists products to be deleted with names and SKUs. If more than 50 selected, only the first 50 show, with … and N more products below.
2. Read the warning: deletion is irreversible; deleting products with orders or approved status may be rejected, with results shown per product.
3. Press Delete. While processing, the button shows Deleting… and the box cannot be closed. Press Cancel to abort.
4. The box switches to Delete result view, showing summary N products deleted, N products not deleted. The table shows Product, Status (green Deleted or red Not deleted), and Description if any. For failures without a reason, The service returned no result for this row is shown.

The underlying list refreshes immediately; deleted rows are removed. Close the box with Close.

Downloading Excel

The Download Excel button downloads the products on the currently visible page as an Excel file; not the entire list. To get more products in one file, set Per page to 100. The button is visible even for accounts without edit permission.

The file contains columns: Product ID, Product name, SKU, Barcode, Option code, Model code, Brand, Color, Size, Confirm (Yes / No), Stock, Sale price, List price, and Image, followed by other product attribute columns. Numbers are numeric for summation in Excel; unknown values remain empty cells.

If no products are on the page, a warning There are no products to download appears.

New product and bulk operations

• The New product button opens a blank product form. See Creating and editing products for steps.
• The Bulk operations button opens the Bulk product operations screen for creating or updating many products via Excel.

Statuses

Common situations

• List is empty, "No products in this view" message shown. No products match the selected tab or filters. As the hint says, clear filters with Clear or switch to All tab.
• I changed stock but old value remains in the list. Updates are processed in a queue and may take seconds. Wait a moment and press the refresh icon.
• Stock I entered does not appear for sale. If the product is Awaiting approval, stock goes live when the product is approved.
• I could not delete a product. Deleting products with orders or approved status may be rejected. The reason appears in the Description column in the Delete result table. To remove a product from sale, use the Archive action on the edit page.
• Excel file has only a few products. Download Excel downloads only the current page. Increase Per page or download pages separately.
• "Something went wrong" box appears instead of the list. Product info could not be retrieved. Press Retry; if the problem continues, report to the operator.

Related screens

• Creating and editing products
• Bulk product operations
• Vendor Panel overview
• Using list screens
• My support requests