Search words
Assign keywords, popularity score, and site to search terms; add and edit words.
Search words screen is where you manage the terms used in store search and the keywords linked to these terms. Each record contains a Word, a list of Keywords linked to it, a Popularity score, and optionally a Site id. The catalog and e-commerce team that manages search rules add new words and update existing records on this screen.
Accessing the screen
Follow the menu path Searchandising › Rules › Search words.
If you do not see it in the menu, your account does not have permission for this screen. If you can see the list but the New word button and the edit pencil icons in rows are not visible, your account has view-only permission on this screen.
Screen sections
- Title — The Search words title and on the right (if you have write permission) the New word button.
- Filter area — Search word and Site id fields; below them Clear and Filter buttons.
- List — Top bar with Per page selection, "Filter result: … records" count, refresh button, and Columns menu; below, the record table and pagination.
- Note — Below the list, the note "No deletion in this list: records are only added and updated."
Filtering and searching
Entries in filter fields are not applied immediately. Press Filter button or Enter while in a field to reload the list and return to the first page. If there are unapplied changes, Filter appears highlighted; pressing it without changes reloads the list from the first page with current data.
| Field | Purpose | Tip |
|---|---|---|
| Search word | Performs text search within records. | Type part of the word you are looking for and press Enter. |
| Site id | Narrows the list to records belonging to a single site. | If records have site ids, the field appears as a dropdown; All removes the filter. Options show all site ids in records regardless of your selection. If no records have site ids or the list is not loaded yet, the field is a text box; type the site id manually. |
Clear empties all filters and immediately reloads the list.
Filters and sorting are stored in the page URL. You can share the filtered list link.
List
| Column | Meaning |
|---|---|
| Identity | The system-assigned id of the record. Automatically generated on new records, cannot be changed. |
| Word | The search term. This column cannot be hidden. |
| Keywords | Keywords linked to the word, shown as blue tags. Up to 8 tags are displayed; more are indicated by a number like "+3". Hover to see the full list. If no keywords, "—" is shown. |
| Popularity | Popularity score assigned to the word (integer). |
| Site id | The site to which the record belongs. If empty, "—" is shown. |
- Sorting: All columns are sortable. Click the column header; sorting change returns to the first page.
- Page size: Choose 25, 50, or 100 records from Per page. Default is 50.
- Hide columns: Use Columns menu to hide or show columns except Word. Your choice is remembered in this browser.
- Refresh: The refresh button in the top bar reloads the list without changing filters.
- Clicking a row does not open a page; editing is done via the pencil icon on the right of the row.
Actions
Adding a new word
Use when you want to define a new search term and its linked keywords.
- Click the New word button at the top right.
- Fill in the Word field in the popup.
- Enter linked keywords in the Keywords field, separated by commas (e.g.
bot, çizme, kışlık). - Enter an integer 0 or greater in the Popularity field (the popup defaults to 0).
- If needed, enter or select the site id in the Site id field.
- Click Save (or press Enter inside a field).
If successful, a "Saved" notification appears, the popup closes, and the list refreshes. The identity is assigned automatically by the system. No confirmation is asked before saving.
Editing a record
- Click the pencil icon (Edit) on the right of the row you want to edit.
- The popup opens titled "Edit search word: <word>" with current values. Keywords appear as a single comma-separated line. The Identity field is read-only.
- Modify fields and click Save.
The record updates immediately, a "Saved" notification appears, and the list refreshes. To exit without saving, click Cancel or Close; changes are discarded.
Editing cannot be undone; you must manually re-enter previous values. It is recommended to note the existing keyword list before changing a long list. If you clear the Site id field and save, the record is saved without site information.
Deletion
There is no deletion on this screen. Records are only added and updated.
Record popup fields
| Field | Required | Description / rule |
|---|---|---|
| Identity | — | Visible only in edit mode, read-only. |
| Word | Yes | If empty, shows "This field is required." Leading and trailing spaces are not saved. |
| Keywords | No | "Separate with commas." Empty parts and leading/trailing spaces are ignored. |
| Popularity | Yes | Must be an integer 0 or greater; if empty, decimal, or negative, shows "Enter an integer 0 or greater." |
| Site id | No | Free text; site ids present in records are suggested. The screen does not validate the value; if using an existing site, select from suggestions. Leading and trailing spaces are not saved. |
If any required field is invalid, Save is disabled and Enter does not save. While saving, the button shows "Saving…".
Common situations
- I cannot see the New word button or the pencil icon. Your account has view-only permission on this screen. Contact your administrator for write permission.
- Save button is disabled. Word may be empty or Popularity invalid. Warning text below fields explains the reason.
- "Something went wrong" notification appeared when saving. The record was not saved and the popup remains open; your input is not lost. Check details in the notification and try Save again.
- The list says "No records found." Filters may not match any records. Use Clear to remove filters.
- The site I want is not in the Site id filter. Options only include site ids present in records; if no records exist for that site, it does not appear.
- I cannot delete a wrongly added word. There is no deletion on this screen. Edit the record to correct values.
Related screens
- Synonyms — Link alternative spellings to the correct word.
- Word matching — Direct a search term to a specific page.
- Overview — Monitor how many searches are redirected.
- Using list screens — Common behaviors for filtering, sorting, columns, and pagination.