Attribute sets

Creating and editing sets that define the attributes to be included in product groups, their requirements, default values, and scores.

The Attribute sets screen is where you define which attributes will be included in a product group. Each set is a list of attributes; for each attribute in the list, you specify whether it is required, its default value, and its score. It is used by the team responsible for catalog setup and defining the product data standard. Attributes used in sets must first be defined in the Attributes screen.

Accessing the screen

Follow the path PIM & Catalog › Setup › Attribute sets from the left menu.

If you do not see it in the menu, your account does not have permission for this screen. If you can open the screen but do not see the New set button and the trash can icons in the rows, your account has view-only permission; in this case, you can open sets and examine their contents but cannot make changes.

Screen sections

• Header area: Screen name, brief description, a green badge showing the total number of sets (e.g., "12 sets"), and the New set button if you have write permission.
• Search box: Just above the list. Visible only if at least one set is defined.
• List: Defined sets are shown in a single table. There is no pagination; all sets are listed at once.

Filtering and searching

If no sets match the search, "No matching values found." is displayed above the table. Clearing the search box restores the full list. The search text is not saved when leaving the page.

List

Clicking the row itself does not open anything; use the pencil icon to open a set.

Actions

Creating a new set

Used when you want to define an attribute list for a new product group.

1. Click the New set button at the top right. The New attribute set window opens.
2. Enter the set name in the Set name field.
3. Select the attribute you want to add to the set from the Add attribute list. The selected attribute is immediately added to the Attributes table and removed from the list. Repeat this step for each attribute you want to add. If no attributes have been added yet, the table area shows "No attributes have been added to the set yet."
4. The Attributes table includes columns for Attribute, Default value, Required, and Score. For each attribute, configure these settings if needed:
   • Default value: The suggested initial value for the attribute. Can be left empty.
   • Required: Check if the attribute must be filled in this group.
   • Score: Numeric score assigned to the attribute. Only numbers are allowed; can be left empty.
5. Click the Save button.

Result: A "Set saved." notification appears, the window closes, and the list refreshes.

Before saving, two rules are checked:

• If Set name is empty, "Required field" is shown below the field.
• If the set has no attributes, "At least one attribute is required." is shown next to the Attributes header.

Saving is not allowed if these warnings are present. If an error occurs during saving, a red warning bar appears at the top of the window and a "Something went wrong" notification appears in the corner; the window remains open and your entered data is not lost.

The Add attribute list sorts all attributes alphabetically by name. When no attributes remain to add, "No attributes left to add" is shown and the list is disabled. "Loading" is displayed while attributes are loading.

Editing a set

1. Click the pencil icon (Edit) in the relevant row. The Edit set window opens and loads the current content of the set. The Save button is disabled until content is loaded.
2. Change the set name, attribute settings; add new attributes or remove an attribute from the set using the trash can icon at the end of the row.
3. Click the Save button.

Removing an attribute from the set does not ask for confirmation but is not permanent until you click Save. To cancel, click Cancel or close the window; changes will not be saved.

Some sets also carry category details. These details are not edited on this screen; in such sets, a note appears in the window: "N category details are not edited on this screen; they are preserved as is when saving." When you save the set, these details remain unchanged.

Viewing a set (view-only permission)

If you do not have write permission, the pencil icon works as View. All fields in the window are disabled, the attribute add list and row delete icons are not usable, and the Save button is not visible. Close the window with Cancel.

Deleting a set

1. Click the trash can icon (Delete) in the relevant row.
2. Read the warning in the Delete set window: "... set will be deleted. This action cannot be undone."
3. Confirm with the red Delete button or exit with Cancel.

Result: A "Set deleted." notification appears and the list refreshes. Deletion cannot be undone; to reuse the same set, you must create it again from scratch. If deletion is rejected, a "Something went wrong" notification and the reason appear below.

Common situations

• The list says "No records found." No attribute sets have been defined yet. If you have write permission, create the first set with New set.
• I clicked Save but the window did not close. The Set name may be empty or no attributes have been added. Read the warnings next to the fields; you cannot save a set without at least one attribute.
• The attribute I am looking for is not in the "Add attribute" list. The attribute may already be in the set (added attributes are removed from the list) or not yet defined. Define new attributes in the Attributes screen.
• The table shows a number instead of the attribute name. When the attribute name cannot be found, the attribute number is shown. Search for this numbered attribute in the Attributes screen to check its status.
• The screen shows "Something went wrong." The list could not be loaded. Click the Retry button; if the problem persists, send the text in the Technical detail section to your system administrator.

Related screens

• Attributes
• Attributes — detail
• Data types
• Categories